Purchase orders
Purchase orders
A purchase order (PO) decision commits a buy: a replenishment order to a supplier. Buying work reaches you as a Buying task, one per supplier, raised by a routine:
- Planned buy: lines that won’t last until the next planned buy plus the supplier’s lead time.
- Daily sell-out scan: products that will run out before stock can arrive.
- Reorder: the engine’s routine that brings its daily supplier orders into Tasks.
To review today’s orders, open Tasks and filter to Buying, or open the Buying section of the panel beside an open task.
What Twelfth suggests
Twelfth raises a buy when a line is running short before its next delivery, taking supplier lead times into account (set them in Suppliers). Each line shows the suggested quantity and the stock, sales and cover behind it. A planned buy also shows the Cover in days its lines are sized to.
Working an order task
- Open the order task. Its lines grid fills the page, with the lines that need you first.
- Type your own Order qty where you know more than Twelfth, such as a supplier minimum, a promotion, a range change or a case pack. Change the Cover to size every line again.
- Press Raise the order. It shows the order by supplier, with lines, units and value, and whether the supplier’s minimum is reached, before anything goes out.
Raising sends the order into Decisions and out to every destination set to receive raised orders. Twelfth does not contact the supplier itself. If there is nothing to order, close the task with Reviewed, no action and say why. See Tasks → Raising an order for the details.
When you raise a quantity that differs from the suggestion, Twelfth keeps both, so the Decisions log shows exactly where your judgement changed the order.
Guardrails
Purchase-order decisions respect your workspace guardrails. An order above your authority limit is sent to a manager for sign-off before it can proceed.